Article 1. Name.
This organization shall be called “The Glover Historical Society, Incorporated”.
Article 2. Purpose.
Advancing the study and understanding of the history of Glover. This purpose shall be pursued by the acquisition, preservation, interpretation and display in a museum setting of items related to Glover history; by publishing a periodical Newsletter; and by engaging in or sponsoring of, the compilation, publication and distribution of material, printed or otherwise, pertaining to the history of Glover.
Article 3. Board of Directors and Officers.
The Board of Directors, consisting of no fewer than eight and no more than twelve Directors, shall be elected at the Annual Meeting of the General Membership. Directors shall serve for three years with approximately one third of the Board membership elected each year. The Board shall elect its officers from the Board membership to serve for one year: President, Vice President, Treasurer and Secretary. If a vacancy occurs due to resignation or any other reason, the remaining member of the Board of Directors may, by majority vote, appoint a successor to serve until the next Annual Meeting.
One third of the Board of Directors shall constitute a quorum to conduct Board affairs.
The Board of Directors makes policy for the Society and monitors its execution. The Board is ultimately responsible for every aspect of the Society, its entire physical property, including it collections, its finances and legal obligations, its personnel and all its operations, activities and programs.
The President will call and preside at meetings of the Board. In the absence of the President, the Vice-President shall assume the President’s duties, with the order of succession passing to the Treasurer and then the Secretary. If required through continuing absence of the President, the Vice-President shall serve as Acting President until the next Annual Meeting.
Article 4. Standing Committees.
Three committees of the Board of Directors shall be standing, or permanent committees: 1. Finance, 2. Membership, 3. Acquisitions.
Each Standing Committee shall be chaired by a Director and may be served by non-directors. The Board shall elect all members of standing committees to serve, if a director, for the duration or the elected term, or, if non-director, for up to three years. The President shall appoint the Chair of each standing committee. (The President may appoint ad hoc committees, and chairs thereof, as required.)
Article 5. Membership and Dues.
Any person interested in historical affairs of Glover may become a member of the Society by paying a membership fee. Annual individual and family, and one-time life-membership fees will be set by the Board of Directors and approved by the General Membership. Names of members will be dropped from the rolls of the Society when dues are not paid for two consecutive years.
Article 6. Annual Meeting.
The Annual Meeting shall be held at a time and in a place to be determined by the Board of Directors. Special meetings of the membership may be called by the President, upon written request of ten members in full standing.
All annual or special General Membership Meetings shall be called by notice in one of the county newspapers, a minimum of seven days prior to the meeting, or by card or letter or Society Newsletter, addressed to members and mailed by first class mail a minimum of seven days prior to the meeting. Such notice shall set forth the date, time and place of the meeting, and the business to be transacted. Twelve members, six or more of whom shall be members of the Board of Directors, shall constitute a quorum at annual or special general membership meetings.
Article 7. Amendment of By-Laws.
The By-Laws of the Society may be amended upon the affirmative vote of at least two-thirds of the total Board of Directors. Votes solicited by proxy shall be valid if clearly noted and signed.
Amended on 2 July 1998
Amended on 16 April 2003
Amended on 11 August 2004